How The Electronic Mailman handles your data

Effective November 14, 2026

The Electronic Mailman is a desktop email app. It keeps your email on your computer and connects only to the services this page lists. We don't collect, sell or share your email.

The short version

You don't create an account with us.
Your email goes directly between your computer and your email provider. It never passes through our servers.
We don't show ads, track how you use the app, or build a profile of you.
The app sends us nothing on its own. We hear from you only when you send feedback.
The app uses no generative AI. Spam detection and topic labels run on your computer.

What the app stores on your computer

To show, search and organize your email, the app stores this in your Windows user folder:

Your emails: headers, text, a cleaned-up copy of their formatting, the original text, and attachments you open or save
Labels, folders, read and starred state, and email counts
A search index built from your emails
Results worked out from your emails, such as spam scores, topics, purchases, subscriptions and people you write to
Your settings, saved views and address book
Your passwords and sign-in tokens, protected by Windows for your user account only

Email data stays on your computer. The app relies on your Windows account and any disk encryption you use to protect it from other people using the same computer.

What the app sends, and where

The app connects only to these services:

When	Where	What is sent
Signing in, syncing and sending email	Your email provider, such as Google, Microsoft, Apple or Yahoo	Your sign-in details and the email you send. The app downloads your email from there.
Signing in with Google	Google	One request for your profile picture. When you remove the account, a request to cancel the app's access.
Checking for updates, after launch and every 2 hours	updates.theelectronicmailman.com	The app's version, Windows version and processor type. Like any web request, this shows your IP address.
Only when you allow images in an email	The servers that host those images	A normal web request. The sender may learn that you opened the email, and your IP address.
Only when you confirm an unsubscribe	The sender's unsubscribe address	One request to remove your address, or an email you review first. The app also looks up the sender's signing keys through your computer's DNS.
Only when you send feedback	Us, as an email from your own account	Your message and address. App details, today's log and a screenshot are included only if you tick them.

Links in emails open in your web browser, which follows its own privacy settings.

Google user data

If you sign in to Gmail with Google, the app asks for access to your Gmail mailbox (the https://mail.google.com/ scope). Gmail requires this access for apps that use IMAP and SMTP.

How the app uses it

To download, show, search and organize your email on your computer
To send email you write, and save your drafts
To apply changes you make, such as marking as read, moving, labeling or deleting

How it's stored and shared

Your Gmail data is stored only on your computer, as described above.
It's never sent to our servers, and never shared with or sold to anyone.
It's never used for advertising.
It's never used to train generalized AI or machine learning models. Spam and topic models learn from your email on your computer, serve only you, and never leave your computer.
No person reads your email, apart from you.

The Electronic Mailman's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Removing your data

Remove an account in the app's settings. This deletes that account's email, search index, attachments, drafts and sign-in tokens from your computer. It doesn't delete anything from your email provider.
Uninstall the app to remove it and its data from your computer.
Cancel the app's access to Google at any time from your Google Account's third-party connections.

Because your email data stays on your computer, we have no copy of it to delete. If you sent us feedback, ask us to delete it using the contact below.

Children

The app isn't meant for children under 13, and we don't knowingly collect information from them.

Changes to this policy

If this policy changes, we'll post the new version here with a new effective date. If a change affects how the app uses your email, the app will tell you before it takes effect.

Contact

Questions about privacy: [email protected]